Description: Executable Image

14.1.4.3 Block File Type?

The attachment file type can be also blocked or unblocked from the option in the Action column inside the File Types table, and also is available as an option inside the Modify window.

Click on the Add File Type button to complete adding the new file type record.

14.1.5 Modify a File Type

File Type field displays the file type extension for the file type being modified. If the file type being modified has a Created date of Default in the File Types list, then the file type field will be disabled and cannot be modified.

If the file type being modified was added to the File Types list after PostalCare was installed, and there is a date/time inside the Created column, then this file type extension can be modified.

To modify the file type, delete the existing extension inside the File Type field and type in the new extension. Click on the Modify File Type button to save the changes.

The Description field contains the previously entered description for the file type being modified.

To modify the file type description, delete the existing description and type in a new one. Click on the Modify File Type button to save the changes.

You can choose whether or not to block this particular file type when you modify the details. Place a checkmark in the checkbox beside Block this file type? if you want it blocked.

If attachments are allowed at the system level, then the Attachment File Types policy (in Policy Maintenance) will scan the list of file types and (by default) remove the attachment file types that are marked as Blocked from emails that are processed. The Attachment File Types policy can be modified to take a different action on emails that contain a blocked attachment file type:

• the email can be completely blocked
• the attachment can be renamed
• the email can be blocked and considered spam
• the email's subject line can be prefixed or suffixed with specified text
• the email body text can be prefixed or suffixed with specific text

To change the action taken on file types marked as blocked in the File Types list, go to Policy Maintenance and modify the policy that has Attachment File Types as the Policy Condition.

When attachments are allowed, and the file type listed is not blocked, all emails containing that particular file type as an attachment will be delivered unless otherwise specified in a different attachment policy in Policy Maintenance.

If attachments are not allowed at the system level, the action of the Attachment File Types policy will be in effect on all of the listed file types.

14.1.6 Block or Unblock a File Type

To unblock a file type just remove the check inside the checkbox. The window will refresh and the file type will be displayed in green (allowed).

14.1.7 Attachment Name Policies

A standard configuration hierarchy could be:

System Divisions Groups

16.2 Division Maintenance

1. Add a new division
2. Modify existing divisions
3. Delete a division

A standard configuration hierarchy could be:

System Divisions Groups

Divisions do not have to be configured in order to create groups. A group can be created at the system level as well.

17.2 Group Maintenance

1. Add a new group
2. Modify existing groups
3. Delete a group

A Top Report is a detailed report of up to the top 20 data records each specific report contains. If 20 data records are not available, the report will display all the records that are available.

The list of available top reports is displayed inside the Top Reports window. Multiple reports can be run at the same time by selecting the checkboxes beside each report name, then selecting the Create Report button at the top or bottom of the table.

Each report will first be displayed inside an HTML table. If multiple reports are selected, the tables will be displayed in the same window.

The option to create a printable report (in .RTF format) is available in each table heading.

19.1.1 Recipient: Total Email Count

• Recipient: Total Email Count - Incoming
  
  This report displays the email recipients in PostalCare who have had the most emails addressed to them by count. For example:
  

  [email protected] to [email protected]

  
  where "[email protected]" is the inside email recipient address.
  
  

• Recipient: Total Email Count - Outgoing
  
  This report displays the recipients of outgoing emails to which inside email recipients in PostalCare have sent the most emails to by count. For example:
  
  

  [email protected] to [email protected]

  
  The email address displayed in this report example is the outside email address (i.e. [email protected]).
  
  

• Recipient: Total Email Count - Internal
  
  This report displays the recipients of internally sent emails (from within this organization) by count. Both sender and recipient are internal (inside email addresses). For example:
  
  

  [email protected] to [email protected]

  
  The internal recipient's email address is displayed (i.e., [email protected]).

• Recipient: Total Email Volume (KB) - Incoming
  
  This report displays the email recipients in PostalCare who have had the most emails addressed to them by volume. This includes emails that have been successfully delivered, blocked and labeled as spam. For example:
  

  [email protected] to [email protected]

  
  The email address displayed in this report is the inside email address ([email protected]) to which the emails were addressed.
  
  

• Recipient: Total Email Volume (KB) - Outgoing
  
  This report displays the recipients of outgoing emails to which inside email recipients in PostalCare have sent the most emails by volume. For example:
  

  [email protected] to [email protected]

  
  The email address displayed in this report is the outside recipient's email address (i.e., [email protected]).
  
  

• Recipient: Total Email Volume (KB) - Internal
  
  This report displays the email recipients of internally sent emails (from within this organization) by volume. For example:
  

  [email protected] to [email protected]

  
  The internal recipient's email address is displayed (i.e., [email protected]).